We’re looking for a proactive, detail-oriented Executive Assistant to work directly with a founder and project manager in the SaaS & startup space.

You will help manage day-to-day operations across multiple projects, general assistance, and virtual assistant tasks. You’ll act as the right hand to the founder and support the project manager, helping keep things organized, following up with team members, and moving projects forward efficiently.

You’ll also assist with unrelated administrative and ad-hoc tasks such as flight booking, receipt management, applying for jobs, app store description updates, getting screenshots, and other operational requests as they come up.

You’ll be involved in a mix of administrative work, light project coordination, and creative problem-solving. This role is perfect for someone who enjoys working in fast-moving environments, managing multiple priorities, and supporting both leadership and team execution.

Responsibilities

Operational Support & Organization

• Keep the founder’s tasks, projects, and priorities organized
• Track ongoing initiatives and ensure deadlines are met
• Manage calendars, schedules, and communication across teams
• Prepare simple reports, summaries, and updates on key projects

Project Coordination

• Work between the founder, project manager, and different team members
• Support the team with administrative and operational tasks as needed
• Maintain documentation and help ensure workflows stay efficient

Administrative & Communication Support

• Draft and respond to emails, messages, and other communications
• Handle one-off tasks, research, and online coordination as needed
• Support hiring and onboarding processes for new team members
• Assist with managing online tools, dashboards, and shared documents

Miscellaneous Tasks

• Researching companies
• Article topic generation for some clients
• Replying to emails for some startups we support

Process Building & Improvement

• Identify bottlenecks and suggest improvements to streamline work
• Help document systems and create repeatable processes
• Support the launch of new products, services, or initiatives